RPLFor employers
How a contractor sees the gap without sharing a login
Updated 8 November 2026 · Australia
You already know who on the crew can set a tempering valve and who still photographs the finished bathroom instead of the membrane. What you do not have is a file each of them owns, that an assessor can search, and that you can point at the missing piece without becoming the assessor.
A shared login feels efficient and then fails
One phone, one password, a folder called “RPL”. It works until someone leaves, until an assessor asks whose work the photo is, and until two people edit the same note. Authenticity wants a named person. A shared login destroys the name.
In this portfolio each worker has their own account. You create an invite from the employer login. They enter it. Their progress shows on your list. You open the unit that is still short and assign that gap. The button does not upload the evidence. They do, from their own note box, with the site, the date, and what they did.
What you are allowed to do
See progress for each person who joined. Assign the missing element as gap training, in the words the gap already used, so Thursday’s job is the missing photograph and not “finish Certificate III”. Read the portfolio once the photo is in. Print the pack if an RTO asks the worker for it and the worker wants you to hold a copy.
You are not allowed to confirm their mappings for them, mark a unit competent, or add a photo into their folder. Those buttons are not on your portfolio. Competent is an assessor’s line, on an assessor login, against a file the candidate shared. If you are also a qualified assessor for an RTO, you use that login for the judgement and this one for the crew. Mixing the two is how evidence becomes hard to defend.
The advantage over a spreadsheet
A spreadsheet of names and percentages does not know that CPCPDR3021 is still open because the inspection opening was backfilled. The roster here is that specific. You assign the sentence, not the qualification title. When they file the photo, the same element moves. You are not re-reading the training package on a Sunday to work out who is short.
Your AI token cap is your own. Their questions spend their cap. You do not lose the month because an apprentice asked the portfolio twenty questions. An admin can raise one cap without raising the others.
What this does not replace
It does not replace your RTO, your nominee licence, or the regulator. A crew that looks “ready” on a progress bar is not a licensed workforce. Queensland, New South Wales, Victoria and the other states keep that decision. The employer page of this site links the same bodies the portfolio does.
It also does not replace a proper gap-training plan where the unit needs supervised practice rather than a photo. If the gap says the work has not been done, assigning the task means putting them on that job with someone who can watch it. The portfolio records that the task exists. It does not stand in the trench.
Invite each person onto their own login. Assign the gap. Don’t mark them competent.
Set up my crew