RPLOne login each
Authenticity needs a named person. A shared password makes the portfolio harder to defend.
For the person who runs the crew
See which person the evidence supports.
Each person on the crew has their own portfolio. You can see what they have already added, add a supporting note about work you saw, and name the evidence that is still missing. You cannot mark them competent. An assessor does that when the person shares the portfolio.
When you create the account, choose Employer. That keeps your login separate from each worker’s portfolio.
Why crews stay
A person who can see the next step is harder to lose.
You already paid to get them started. The portfolio lets them gather the evidence for the qualification they are working towards, on their own login. You see the same gap, and you put them on the job that closes it. That is gap training. It is not a promise of a licence.
Read the employer noteDo it in this order
01
Invite them. Don’t share a phone.
Create a crew code. They make their own account and enter it. Their name shows on your list.
02
Assign the missing evidence.
Open the unit that is still short. Assign what is missing. That does not add the evidence for them.
03
Read the evidence they add.
When the note, the voice recording, or the photo is in the portfolio, open it. You can confirm a link that matches the work. Do not record competent.
04
Leave the judgement to the assessor.
The worker shares a code when they are ready. Your roster is progress, not a licence.
See which portfolio supports the job
Once each person has their own portfolio, Send reads the evidence they have actually added. Drainage, hot water, roof work, gas. It names the stronger portfolio, the person you would only send with you, and the jobs nobody in the crew has evidence for. That last list is the gap in the business, not a mark against one apprentice.
On the crew file you can ask for the week. It names who added evidence, what the note was, and which gap is still open. A quiet file means nothing new was added. It is not a mark on how they work, and it is not a forecast that they will leave.
Why you use it
The missing evidence is a job, not a lecture
You assign the inspection opening, the tempering test, the ticket. Not “finish Certificate III”.
Their questions are not yours
A question spends the login that asked. You do not lose the month because an apprentice was curious.
You stay out of the decision
Competent is an assessor’s sentence. Keeping that off your login is the advantage, not a missing feature.
Check which qualification a person should build a portfolio against
Paste the kind of work they do. You get the same match a student sees: the qualification to start, and the next one up if we list it. It stays in this browser. It does not open their portfolio, and it does not mean an RTO has enrolled them.
What this will not do
It will not license your crew, nominate you to a state regulator, or issue a qualification. A full bar on the roster is not a QBCC licence, a VBA registration, or a Fair Trading licence. If the work still has to be done on a live job under supervision, assigning the missing evidence means putting them on that job. The portfolio only records that the evidence is still needed.
Regulatory notices — ASQA, the National Training Register, and the state licensing bodies.
Read the employer notes
- Gap training without the lecture
How employers assign the missing piece of a unit without pretending the whole qualification is unfinished.
- Why keeping a tradesperson is worth more than another vacancy
How Australian employers use a recognition of prior learning portfolio to keep a good tradesperson: they upskill on their own login, and you see the gap so you can train them on a real job.
- How a contractor sees the gap without sharing a login
Why Australian employers use a separate portfolio for recognition of prior learning: crew progress, gap training, and no shared password.
- What an assessor should expect to find, and what they should ignore
A longer note for Australian VET assessors on using an portfolio: search, rules of evidence, and why a suggested link is not a competency judgement.
- When your employer pays for recognition of prior learning
What changes when a current Australian employer funds an RPL portfolio: a reference, a record of the role, and a file you can take to an RTO. It does not grant a visa, a licence, or the qualification.
- The employer note that makes an RPL file hold up
What a current employer should write when they fund recognition of prior learning: duties, dates, supervision, and what they paid for. A template for evidence, not a promise of a visa or a licence.
- Collect the job while it is still open
Why ongoing recognition of prior learning beats a last-minute evidence scramble: file the job while you can still photograph it, instead of hunting for photos you never took.
- Fewer rehires: what upskilling a crew is worth
Why Australian employers get more from upskilling the crew they have than from another round of rehires: retention, respect, and a next hire that is a choice rather than a panic.
Frequently asked questions
Start with the people who already do the work.
Each person gets their own portfolio. You see the progress, you can name what is still missing, and you can see which jobs the evidence supports.
Set up my crew